Each invitation to bid will be posted on our e-bidding site and vendors/suppliers can submit their bids online by completing a series of screens. All invitations to bid that are posted on our e-bidding site, contain the following:
All questions pertaining to bid specs must be presented in writing to the Purchasing Department to insure that proper information is included in your bid response and also to insure that all vendors receive the same information. Purchasing is not responsible for information that is provided by other departments.
By state law, notice of the time, when and place where bids will be opened are published in a newspaper in accordance with state bid law requirements. Plano ISD has chosen the Plano Star Courier as their primary newspaper publication. Any company or individual who sees our advertisements and is interested in reviewing the bid specs for possible bid submittal, may log into our e-bidding site to review same.
All bids are opened promptly on the date and at the time stated in the bid specs. All interested vendors are invited to attend. All bid openings are public and bids are read aloud and a tabulation of all bids are made at this time. Bid tabulations are made available on the Purchasing website. Once bids are opened, no changes can be made. If a vendor realizes a mistake has been made, they are afforded two options:
It is the intent of the school district and the Plano ISD Purchasing Department to obtain the best quality materials at the lowest prices possible. Per Section 44.039 (g) of the Education Code, "In determining best value for the District, the District is not restricted to considering price alone, but may consider any other factor stated in the selection criteria."
The Plano ISD Purchasing Department will issue all official bid award notifications. Award notifications from any other department or staff member of the district may be incorrect information.
By law the school district has 30 days after receipt of an invoice to present payment. It is the intent of the school district to pay all invoices as promptly as possible; however, by acceptance of a Plano ISD purchase order you have agreed to the 30 day payment policy. All invoices are submitted to the Plano ISD Accounts Payable Department.
All vendors submitting proposals for contracted service work shall comply with the following requirements. Vendors submitting proposals which do not comply with these requirements shall not be considered.
Bids shall be accompanied by a cashier's check or certified check upon a state bank in the amount not less than five per cent (5%) of the total maximum bid price payable without recourse to the Plano ISD or a bid bond in the same amount from a reliable surety company licensed to do business in the State of Texas as a guarantee that the bidder will enter into a contract and execute a payment and performance bond on any or all projects $25,000 or above within fifteen (15) days after notice of award of the contract to him.
All vendors who perform contracted services for Plano ISD are required to supply proof of insurance in accordance with the following schedule prior to the start of the project. PISD requires that contractor's insurance be placed only with companies that have achieved at least an "A" rating with A. M. Best. The District reserves the right to require higher limits of coverage depending on the size, scope, and nature of a contract. Plano ISD must be named as an additional insured.
| Types of Coverage | Limits of Liability |
| 1. Workers' Compensation | Statutory |
| 2. Employer's Liability | $500,000 Each Accident $500,000 Disease Policy Limit $500,000 Disease Each Employee |
| 3. Commercial General Liability | $1,000,000 Combined Single Limit Policy Aggregate $500,000 Combined Single Limit Each Occurrence ( Property damage deductible not to exceed $500 per occurrence ) |
| 4. Business Auto Liability | $1,000,000 Combined Single Limit Each Occurrence ( Hired/non owned coverage must also be provided ) |
The immunity of the owner shall not be a defense from the insurance carrier. The selected vendor will be required to supply an insurance certificate naming Plano ISD as an additional insured prior to the start of the project. All successful bidders will be required to submit a Certificate of Insurance after award.
http://www.pisd.edu/about.us/purchasing/bid.process.shtml
A bid form is typically required by any firm responding to a tendering process for construction or renovation projects. The actual layout of the form and the information required is provided by the tendering organization. In construction and renovation projects, it is very common for the tendering responses to include blueprints, project plans, costing, detailed specifications, and a host of other information. The purpose of this form is to provide a one-page summary of the essential information related to the bid.
Although the details may vary, the bid form is divided into four sections: submitting company's contact information, project details, bid details, and essential notes. Experienced companies require vendors to prepare two copies of the bid form in advance of the submission. Upon receipt of the bid response, both copies are stamped with the time and date received, and signed by a duly authorized representative of the tendering firm. One copy is attached to the submission, and the other returned to the vendor. This bid form is then part of the overall package, providing proof of receipt, should there be a dispute later on.
http://www.wisegeek.com/what-is-a-bid-form.htm
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